Library Services Specialist (#2CLR17)
The Chabot-Las Positas Community College District is seeking a Library
Services Specialist for Chabot College in Hayward. Under direction, the
specialist assumes responsibility for assisting in managing the
operations and budget of the Library and performs a variety of
specialized technical and complex tasks of varying degrees of difficulty
and responsibility in support of various Library functions and service
areas (s). The position reports directly to the Dean, Language Arts.
Assignment/Salary
The position is full-time, Monday - Friday, 8:00 a.m. – 5:00 p.m., 12
mo/yr. Employment will begin on or about September 16, 2008. The salary
is $4,938.33/mo. (Range 45, Funding: 100% District).
Minimum Qualifications
Education and Experience: Equivalent to completion of high school with
additional education in library science or a related field AND five
years of responsible technical library experience OR equivalent
combination of education and experience that indicates possession of the
knowledge, skills, and abilities necessary to successfully accomplish
the work.
Demonstrate sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, and ethnic backgrounds of community college
students, including those with physical and/or learning disabilities.
Knowledge of: Library systems, terminology, procedures, equipment,
products, and services; budgeting principles and practices; purchasing
principles and practices; principles of staff supervision, training and
evaluation; record keeping and report preparation principles and
practices; proper English usage, grammar, spelling, and vocabulary;
modern office methods, procedures, practices, and equipment including
personal computers and related software including office applications,
accounting/financial systems, and Library automation software;
interpersonal relationship skills using tact, patience, courtesy, and
diplomacy; standard operating practices associated with the assigned
work area(s).
Skill in: Operating a variety of office equipment including computers
and supporting word processing, spreadsheet, and specialized Library
applications; and entering, modifying, and retrieving data using a
computer at a speed necessary for successful job performance.
Ability to: Manage the day-to-day operations of the Library and oversee
classified staff in the absence of the Library Coordinator; assist in
managing the operations and budgets of the Library; assist in analyzing
all library operations and providing recommendations for improvement;
participate in the development and implementation of Library policies
and procedures; oversee assigned Library area(s), functions, and
services; perform specialized technical work with accuracy and speed
under minimal supervision; demonstrate a pleasant demeanor and
service-oriented attitude and behavior in assisting students, faculty,
and the general public; perform a full range of Library duties in an
automated environment; retrieve, create, edit, maintain, and update
records, files, and documents using automated Library software,
databases, word processing, and other standard office applications; work
effectively under pressure in a fast-paced environment with constant
interruptions; work independently as well as in a team-oriented
environment; independently follow through and complete assignments
within specified deadlines accurately and efficiently; use judgment in
organizing and prioritizing work; schedule, supervise, review, and
evaluate the work of assigned student assistants and other assigned
staff; understand and follow oral and written instructions; relate
effectively to people of varied backgrounds; communicate clearly and
concisely, both orally and in writing; and establish and maintain
effective working relationships with those contacted in the course of
work.
Special Characteristics
Display a customer service attitude towards Library users; proven
excellent customer service skills and demeanor; wilflexible under a variety
of circumstances; excellent attendance and
punctuality.
Desirable Qualifications
*
Experience in a community college or other academic library
setting; experience working with vendors to order Books, Audiovisual,
Periodical and database materials; experience with the Sirsi integrated
library system or another similar system that includes experience using
the Acquisition and Serials Management Modules; experience supervising
student workers.
Duties and Responsibilities
*
Assist in managing the operations and budgets of the Library;
assist in analyzing all Library operations and providing recommendations
for improvement; participate in the development and implementation of
Library policies and procedures; assist in notification and
implementation of policies and procedures from the District office;
*
In the absence of the Library Coordinator, manage the day-to-day
operations of the Library; oversee classified staff and serve as a
resource to other classified staff to resolve operational issues; serve
as a liaison to management staff to resolve major issues; maintain
schedule of Library personnel;
*
Assist in maintaining annual budget for Library funds including
categorical and regular funds; assume day-to-day management of all
Library budget accounts; serve as liaison between Chabot and Las Positas
Libraries in budgeting issues related to the shared library system;
*
Utilize the District’s computerized accounting system; input
orders for assigned areas; research availability of funds for the
Library; resolve discrepancies and determine balances of unencumbered
funds;
*
Order equipment, software, and services for shared library system;
enter into District system;
*
Assign appropriate account number to library expenditures; review
library requisitions for accuracy and sufficient funding; authorize
invoices for payment;
*
Assist Library Coordinator and division administrators to ensure
special money awarded to Library is properly spent in a timely manner;
* Assist with and provide information and assistance related to a
variety of personnel and payroll duties; manage personnel and payroll
forms for the Library; review and process monthly timesheets including
those for student assistants, classified staff, and hourly faculty;
update part-time librarian salary step increase information;
* Schedule library orientations; coordinate submitted class
assignment and instructor needs with available timeslots of both
librarian and classroom;
* Perform acquisitions duties; coordinate requests, assign purchase
order numbers, and order library books;
* Manage Library standing orders and periodical and microfilm
subscriptions; claim missing issues/publications; maintain order
records;
* Order and maintain records for electronic database subscriptions;
* Oversee procedures for ordering audiovisual materials;
* Oversee the selection and ordering of supplies used in the
library;
* Reconcile materials received with invoicing; resolve
discrepancies;
* Return materials; follow-up on late shipments;
* Oversee periodical check-in;
* Maintain a variety of records and files; prepare necessary
correspondence and reports including those requested by county, state,
and federal agencies;
* Support overall library operations and services through projects
and other duties as appropriate and assigned;
* Attend professional development courses as appropriate; and
perform other related tasks as required.
Address Inquiries and Applications To
http://www.clpccd.cc.ca.us/HR/HRContactUs.php
CLOSING DATE FOR APPLICATIONS:
July 17, 2008, 5:00 p.m.
POSTMARKS NOT ACCEPTABLE
The Application Process
The following must be submitted as a complete packet:
* Official District Classified application form (pdf) for: Library
Services Specialist use position code (#2CLR17):
http://www.clpccd.cc.ca.us/HR/documents/ClassifiedApp.pdf
* Resume of all professional preparation and experience.
* Equal Opportunity Employment Questionnaire (Optional).
Other extraneous material will not be considered.
Application Review Process
Applications for regular and probationary employees of this District
will be reviewed prior to applications from the general public.
Selection Process
Applicants are evaluated by the appropriate manager and a review
committee. Applicants determined to be the most qualified for the
position will be invited for an interview at their own expense. |