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SAINT MARY’S COLLEGE OF CALIFORNIA
Electronic Resources Manager
THE SAINT ALBERT HALL LIBRARY
RESPONSIBILITIES
The Saint Albert Library at Saint Mary’s College invites applications for a part time eleven (11 month, August through June) Electronic Resources Manager. Reporting to the Head, Collection Development & Periodicals, the Electronic Resources Manager is responsible for managing and maintaining the Library's electronic resource collection encompassing over 100 library subscription databases, a federated search service, and an Open URL linking service. The Electronic Resources Manager works closely with the Saint Mary’s campus community to facilitate access to essential electronic resources to conduct scholarly research.
Budget Control.
Manages $300,000 budget account. Processes invoices for electronic resources, including checking payment information and subscription dates, entering invoices into Millennium Acquisitions system, obtaining purchase orders through electronic Purchase Order system, obtaining checks for payment, and submitting invoices to the Business Office for payment (weekly). Maintains budget records of expenditures and encumbrances, and checks against College Business Office records monthly. Tracks inflation for future budget requests. Checks consortia renewal notices annually. Sets up Millennium fund codes and hierarchies annually.
Ongoing Access Testing and Troubleshooting.
Tests ability of users to access and use library subscription databases linked from Library web pages and Catalog from both on-campus and off-campus weekly, noting any authentication problems, difficulties connecting to full-text, vendor down times, or subscription lapses. Tests federated search engine individual database links weekly. Tests Open URL implementation in a variety of databases weekly. Verifies any staff reports of library subscription database failures by reproducing the problem, identifying the appropriate vendor and checking subscription status. Reports any verified failures to Supervisor and/or to vendor, tracking problems, vendor contacts and solutions using trouble-ticket software. Notifies library staff and posts updates to library web site regarding confirmed problems.
Acquisition.
Upon selection of new resources, contacts vendor or consortium to place order, creates Millennium order records, vendor records, and fund codes. Requests proxy authentication. Establishes Open URL linking, and updates Open URL knowledge base. Establishes connection or requests connector from federated search provider. Notifies library and campus community of new acquisitions. Assists with other publicity. Updates statistics documentation with procedures for new resource. At beginning of each budget year, creates new year's fund codes and hierarchies of electronic resources material types and subject expenditures. Regularly backs-up purchased content using LOCKSS software.
Statistics.
Using the administrative modules of each electronic resource, obtain monthly search and full-text download statistics. Record statistics using Excel spreadsheet. Maintain documentation of procedures for obtaining statistics, including Word document and Millennium vendor records. Assist in the creation of annual reports of electronic resource use and trends. Assist in assessment of database impact on student learning.
Department, Team, and Campus Community.
Participates in the creation of annual departmental and personal plans and objectives. Participates in cross-departmental teams. Assists with duties of other staff, particularly those in the cross-departmental Collection Services Team, during times of workload fluctuations. Maintain all applicable documentation on a regular basis. Participates in campus activities.
Professional Development.
Take advantage of on and off-campus training opportunities, particularly those with application to the current position: Millennium, federated search, electronic resources, Open URL, Excel, and LOCKSS. Works in a highly collaborative and culturally diverse environment and develops effective relationships with the Departments, Schools and with other areas of the College; attend workshops and meetings consistent with professional development to meet the growing demands of the position; participates in campus events as appropriate. The successful candidate will be expected to contribute to the mission of the College, which is informed, animated and expressed through its Catholic, Lasallian and Liberal Arts traditions.
QUALIFICATIONS
Bachelor's degree and one (1) year working with library electronic resources, databases, catalogs, and/or periodicals in higher education or similar settings. Library LMTA certificate or participant in current MLS program highly desirable. Budget management experience a plus. Written and oral communication skills, including approachability to enhance vendor relationships, create publicity, and participate in departmental, cross-departmental, library, and campus groups. Demonstrated excellence in using Windows operating systems, Microsoft Office (Word and Excel), e-mail and internet usage; demonstrated experience with data base management. Ability to manage $300,000 budget. Problem solving skills and interest in troubleshooting technological problems. Ability to work cooperatively and effectively with all members of a culturally diverse campus community; ability to cultivate and maintain partnerships with diverse individuals, offices and programs. Ability to handle multiple tasks and assignments, remain calm under pressure, establish priorities and work in an organized manner with emphasis on detail, timeliness and accuracy. Ability to work independently on assignments that are varied and complex and seek consultation when necessary.
DEADLINE
Open until filled.
APPLY ONLINE:
http://novushronline.stmarys-ca.edu/LoginPage.aspx
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